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First-Time Investigators

Any person whose home department is in the UW School of Medicine must hold one of the following academic titles in order to be a Principal Investigator (PI) on a grant. 

  • Professor
  • Research Professor
  • Associate Professor
  • Research Associate Professor
  • Assistant Professor
  • Research Assistant Professor
  • Instructor
  • Lecturer

Note: In the School of Medicine, professional staff may not serve as PIs on grants.

The following academic titles are eligible to submit a grant application only by exception. 

  • Acting
  • Affiliate
  • Clinical
  • Emeritus
  • Senior Fellow with pending faculty appointment

For faculty with these titles, a letter of support from the Division Head must accompany the proposal. Please confer with the Division Administrator to obtain this letter.

Getting Started

Ideally, applicants will communicate with the Division about grant proposals two months ahead of the sponsor deadline.

A useful guide to writing grants can be found on the website of the Office of Sponsored Programs (OSP). Faculty members considering developing a grant proposal are encouraged to visit OSP's MyResearch Project Lifecycle information prior to meeting with the Division Administrator. 

When in doubt, refer to OSP's website or ask administrative staff.

Post-Award Management

Congratulations! Your proposal was funded! Now what?

It is critical that the sponsor’s rules and regulations for project management are understood and followed. Each new PI must take a mandatory training course on grant management that is sponsored by the Office of Sponsored Programs (OSP) and coordinated through the Office of Professional and Organizational Development (POD).

Even though Division staff will assist in the day-to-day management of the grant budget, the PI is ultimately responsible for all expenditures and transactions that are applied to the grant budget. It may be helpful for a new PI to review post-award fiscal compliance resources.

Donated Time

Faculty members in the Division of General Internal Medicine are not allowed to donate their time to research projects without prior approval from the Division Head. All faculty effort requires a funding source, and even though the activity may seem to fall under current funding, donated time represents Cost Sharing and must be accounted for.

There may be occasions when an exception to this policy is allowed, but there must be a discussion with the Division Head or Division Administrator for approval prior to any commitment.

Useful Links

Find Funding Opportunities

Preparing Your Proposal

UW Tools